Course Development and Change Approval

Procedure Number: 
001
Policy Number: 
3110
Responsibility: 
Vice-President, Academic
Approved: 
Program Council
Effective: 
May 7, 2015
Review: 
May 7, 2017
Procedure Statement: 

A. Development of New Courses

ALL new courses must be planned in such a way that, where possible, they are approved 60 days prior to delivery.

As part of the development process for a course, a course outline must be approved by the appropriate JIBC committee(s).

Course outlines for all new courses are created and finalized on the JIBC Course Outline Template.

The procedures for the development and approval of course outlines for courses (credit or non-credit)  that (i) do not contribute to a credential, and those that (ii) do contribute to a credential, are outlined below.

1.       Courses that do not contribute to a credential:

1.1.   Courses (credit or non-credit) that do not contribute to a credential require only the approval of the School Curriculum Committee.

1.1.1.     The final course outline is reviewed at the School Curriculum Committee (SCC) for approval by the Dean, or designate.

1.1.2.     The Chair of the SCC signs off the Course Information Form[1] and records the course in the SCC log of approved course outlines.

1.1.3.     The Course Information Form is then sent to the Dean for signing.  The SCC reports to Program Council twice per year on all courses in this category that have been approved at the School level.

1.1.4.       At the completion of the meeting, the approved Course Information Form is submitted by the Dean to (i) the Registrar’s Office, (ii) the Institutional Research Office, and (iii) Program Council Chair.

1.1.5.     The course implementation process may proceed.

2.       Courses that contribute to a credential:

2.1   Courses (credit or non-credit) that contribute to a credential require approval by the School Curriculum Committee and Program Council.

2.1.1.     The final course outline is reviewed at the School Curriculum Committee (SCC) for approval by the Dean.

2.1.2.     The SCC Chair signs off the Course Information Form and records the course information into the SCC log of approved courses.

2.1.3.     The approved course outline and the signed Course Information Form is submitted to the Program Council Curriculum Committee (PC CC)[2].

2.1.4.      PC CC reviews the course outline and recommends to Program Council for approval.

2.1.5.     Program Council approves the course outline and the chair signs the Course Information Form.

2.1.6     The approved Course Information Form is submitted by Program Council Chair to (i) the Registrar’s Office, (ii) the Institutional Research office, and (iii) the program area.

2.1.7.        The course implementation process may proceed.

[1] Course Information Form is an administrative SIS work flow document that logs all signed approvals for new courses.

[2] Program Council Curriculum Committee (PC CC) is a committee reporting to Program Council that reviews and recommends course outlines for approval. Meetings are held two weeks prior to the next scheduled Program Council meeting

B.      Changes to Courses

ALL changes to courses must be planned in such a way that, where possible, changes are approved 60 days prior to delivery of changed courses.

3.       Course change approval process is based on two (2) categories:

3.1.    Minor Change:

  • Course description
  • Course title and course code
  • Course outcomes (less than 33% of total)
  • Course textbooks
  • Course supplies or equipment
  • Course delivery methods
  • Course evaluation profile (less than 33% of total)
  • Articulation decisions regarding courses accepted for transfer credit

3.1.1.        Instructors or program area designates fill out the Course Change (Minor) Form and a revised course outline (with highlighted or underlined changes).

3.1.2.        Both documents are submitted to the SCC for review and approval by the Dean or designate.

3.1.3.        The Chair of the SCC signs the Course Change (Minor) Form and records it in the SCC log of approved course changes and will report the log of minor course changes to Program Council twice per year.

3.1.4.        At the completion of the meeting, the approved Course (Minor) Form is submitted by the School Dean to (i) Program Council Chair or if required as per the form submit to (i) Registrar’s Office and (ii) Institutional Research.

Note: A minor course change may impact other aspects of the course profile and trigger a major change.  If in the revision process you feel that the change that you are making may in fact be a major change, please refer to the Office of Applied Research and Graduate Studies for guidance.

3.2.    Major change:

  • Course learning outcomes (over 33% of total)
  • Course evaluation profile (over 33% of total)
  • Course prerequisites; co-requisites
  • Course duration
  • Course credit value
  • Major impact on institute resources and requirements (library, tech services etc…)

3.2.1.        Instructors or program area designates fill out the Course Change (Major) Form and a revised course outline (with highlighted or underlined changes).

3.2.2.        Both documents are submitted to the SCC for review and approval by the Dean or designate.

3.2.3.        The Chair of the SCC signs Course Change (Major) Form and submits the approved course outline and Course Change (Major) Form to Program Council Curriculum Committee (PC CC).

3.2.4.        PC CC reviews the course change request and recommends for approval to Program Council. PC CC Chair signs the Course Change (Major) Form.

3.2.5.        Program Council approves the course change request and the related course outline.

3.2.6.        The approved Course Change (Major) Form is signed submitted by the Program Council Chair to (i) Program Council course repository, and if required as per the form submits to (ii) Registrar’s Office and (iii) Institutional Research.

Last updated August 22, 2016