Protection of Privacy for Student Information

Procedure Number: 
003
Policy Number: 
3206
Responsibility: 
Registrar
Approved: 
Senior Management Council
Effective: 
November 5, 2007
Procedure Statement: 

Divisions are responsible for taking steps to protect the privacy of information contained in student records by:

  • limiting the number of employees, seconded staff and contractors who are authorized to access records;
  • physically protecting electronic and paper records
  • establishing secure password identification for access to electronic records and
  • ensuring that employees, seconded staff and contractors use appropriate practices to protect information. (e.g. staff do not share passwords; staff close data screens in public areas when they are away from their computer, staff secure paperwork with personal student information to the extent practical)

In special cases approved by a Director, information about students may be given special protection (e.g. home addresses of peace officers in special training may be excluded from student records.)

Last updated August 5, 2015