Academic Progression

Procedure Number: 
001
Policy Number: 
3301
Responsibility: 
Vice-President, Academic
Approved: 
Senior Management Council
Effective: 
November 17, 2010
Procedure Statement: 

 

  1. Students are ultimately responsible for their learning and are expected to seek assistance when they feel they are not meeting course or program requirements. Such assistance may be sought by consultation with program faculty, the program advisor and/or a JIBC student counsellor. Any student who is identified as being at-risk, through Academic Warning or Academic Probation, is expected to develop an educational plan that identify steps s/he will take to improve academic performance.
  2. A passing grade in each course is fifty percent. In some programs students may be required to achieve more than a minimal pass in order to proceed to subsequent courses within their program. Programs may also identify core courses that must be passed for progression to subsequent courses in that program. Program descriptions will clearly state such progression requirements, as will the relevant course outlines.
  3. Some programs require that students achieve a minimum grade of more than 50% in each course in order to graduate from that program. Program descriptions will clearly state such requirements, where applicable.
  4. The number of times a student may enrol in the same course is twice. Students may petition the Office of the Registrar for an exemption to this guideline.
  5. All grades are recorded on the student’s transcript. In the case of a repeated course the higher grade will be used to calculate PGPA/CGPA.
  6. Students enrolled in a program must complete one course each year. A student who has not completed a course in his/her program within one year of program enrolment or within one year of completion of previous courses will be considered inactive, and must apply for readmission to the program.
  7. A student with extenuating circumstances may request formal leave for a specific period of time. Such requests must be approved by the Dean/Director and will not impact on a student’s active status.
  8. The maximum length of time for program completion is ten years, unless otherwise specified by the program and identified in program information
  9. Students must maintain good academic standing. Students who do not maintain the minimum 2.0 PGPA/CGPA will be subject to restrictions on academic progression, as follows:

    a.  A student who does not achieve the minimum PGPA/CPGA of 2.0 after the completion of nine credits will receive an Academic Warning. The student must meet with the program advisor to discuss strategies to improve academic performance.

    b.  A student who does not achieve the minimum PGPA/CGPA of 2.0 after the completion of fifteen credits will be placed on Academic Probation. The student must meet with the program advisor and counsellor and must develop a written Educational Plan that identifies the learning challenges faced by the student and the strategies that the student will follow to improve academic performance.

    c.  A student on Academic Probation who is not able to achieve a minimum PGPA/CGPA of 2.0 will be required to withdraw from the program for a minimum of six months. The Required to Withdraw will be part of the student record.

    d.  A student may apply for readmission at the end of the period of Required Withdrawal.  The student must meet with the program advisor and student counsellor to demonstrate that s/he has met the requirements for readmission and must develop a new Educational Plan that makes clear how expected academic success will be achieved.  If the student is unsuccessful in this application for readmission, s/he may reapply after an additional six months.

    e.  A student who is readmitted after a requirement to withdraw will be admitted on Academic Probation for a further nine credits. The student must maintain a minimum PGPA/CGPA of 2.0 for these courses and must meet any other conditions of readmission.

    f.  A student who is readmitted after a requirement to withdraw and does not meet the requirements for readmission, including maintaining a minimum PGPA/CGPA of 2.0, during the period of Academic Probation, will be placed on Academic Suspension . Academic Suspension will be part of the student record.

    g.  The minimum time for an Academic Suspension will be one year.

    h.  A student on Academic Suspension may apply for readmission at the end of the designated period of Academic Suspension. Such application must meet all normal application requirements and must be made by the normal application deadlines. The student must develop a new Educational Plan that makes clear any remedial or upgrading studies taken during the period of suspension, identifies previous issues impacting on academic success and strategies to address such issues. The student must present this plan to the Divisional Dean/Director and must meet with the program advisor and student counsellor to discuss the feasibility of the Education Plan and to receive clearance for readmission, which must be approved by the Office of the Registrar.

    i.  The student is enrolled on academic probation and must meet regularly with the student counsellor and maintain a minimum 2.0 PGPA/CPGA for the balance of the courses required to program completion.

    j.  A student readmitted after Academic Suspension, who does not maintain a PGPA/CGPA above 2.0, will face permanent suspension from JIBC. Permanent suspension will be part of the student record.

  10. The decision for temporary and/or permanent academic suspension can be made only by the President, on the recommendation of the Dean/Director to the Vice President, Academic.

Last updated July 30, 2015