Program Review

Procedure Number: 
001
Policy Number: 
3305
Responsibility: 
Vice-President, Academic
Approved: 
Program Council
Effective: 
February 24, 2005
Last Amended: 
June 18, 2015
Review: 
June 18, 2017
Procedure Statement: 

 

  1. Programs are reviewed on a scheduled basis to evaluate program quality and sustainability in support of academic excellence and student success.
  2. Program Reviews utilize specific review criteria to reassess program quality and relevancy.
  3. A Program Review schedule will be updated yearly and communicated on the JIBC website.
  4. The frequency of Program Reviews:
    a.  One (1) year after implementation of a program for the first review (Level 1), and every five (5) years for subsequent reviews (Level 2).
    b.  The Dean may request a change in dates of a program review based on identified factors.
  5. Where programs undergo external review processes, every effort should be made to ensure the two processes are aligned. For degree programs, external reviewers will be required to provide input and feedback to Level 2 Degree Program Reviews.  

Procedures:

The review procedures are separated into Non-Degree Program Reviews and Degree Program Reviews.

Non-Degree Program Review

  1. Based on the Program Review Schedule the Dean will create a Program Review team.  Note that the Program Review Schedule does not preclude the Dean from undertaking additional program reviews.
  2. Level 1 Program Review teams will consist of program area staff and instructors.
  3. Level 2 program review teams will be comprised of program area staff and instructors, and may include non-program area staff or instructors.
  4. For Certificate and Diplomas, Level 1 program review teams, in consultation with the School Dean, are responsible for planning, conducting, documenting and reporting on the review. 
  5. For Non-Credentialed programs, reviews will follow the annual program review schedule and the criteria for these reviews will be established by the Dean in consultation with the Office of Applied Research and Graduate Studies.
  6. For Credentialed programs, Level 1 program reviews will need to be designed by the Dean and the team in ways that are flexible in order to recognize the differing types of programs, but will at minimum address the following:
    a.  curriculum delivery, design, and relevancy;
    b.  analysis of relevant JIBC key performance indicators [1];
    c.  student satisfaction and student success indicators.
  7. The Level 2 review criteria for Credentialed programs (see Form A) is as follows:
    a.  Program alignment with JIBC’s Strategic and Academic Plans;
    b.  Program satisfaction levels of  graduates and employers;
    c.  Delivery methodologies are appropriate for the intended learners and learning outcomes;
    d.  Faculty credentials and faculty complement are appropriate for the program level;
    e.  Student achievement is consistent with program outcomes;
    f.  Course Outcomes  includes advancement of JIBC core competencies;
    g.  Program content/concepts reflects current industry and community requirements and standards;
    h.  Evaluation methods provide for appropriate assessment of learners’ competencies;
    i.  Program completion rates fall within an acceptable range;
    j.  Student completion rates ensure program viability;
    k.  Program budget is designed to ensure long term viability;
    l.  Program provides opportunities for student mobility and transferability of courses;
    m.  Adequate infrastructure support exists (e.g., library, facilities, equipment, cafeteria, information technology, registration, marketing).
  8. Upon completion of Level 1 and Level 2 program reviews, final Program Review Reports will be approved by the School Dean with final sign-off by the Vice President Academic, and reported to Program Council.

Degree Program Reviews

  1. Level 1 and Level 2 Degree program reviews will be scheduled with the same frequency as non-degree program reviews.
  2. Based on the Program Review Schedule the Dean will create a Program Review team. Note that the Program Review Schedule does not preclude the Dean from undertaking additional program reviews.
  3. Program Review teams are normally comprised of the School Dean, a Program Review team lead or proponent, a faculty or administrator, and an additional faculty member from outside the school; and, for Degree reviews, 2-3 external reviewers from outside of the institution. External reviewers can be part of a Program Advisory Committee, and should be included for feedback and input once the analysis of data and a draft of the degree review report is near completion.
  4. Level 1 Program Review teams are responsible for planning, conducting, documenting and reporting on the review utilizing the same focus and process as non-degree program reviews.
  5. Level 2 degree program reviews will collect and analyze data using Form A.
  6. Once the data collection and analysis has been completed in Form A, the team will draft the Self-Study Report utilizing the suggested structure and questions on Form B: Degree Program Review Self-Study Report. 
    a.  Form B has eight (8) sections to be completed: Quality of Program Curriculum; Quality of Program Faculty and Administrative Support; Educational Experience and Development of Students and Graduates; Engagement with Industry and Stakeholder Feedback; Program Linkages to other Institutions Quality of Program Facilities and Support; and Program Financial Sustainability.
  7. Upon completion of a draft of the Degree Program Review Self Study Report (Form B) the external reviewers will review the report. In some cases they may request an on-site visit to include review of facilities, interviews with program faculty administration, and students. They will generate a report with recommendations or advice that will be submitted to the Dean and Vice President Academic.
  8. Upon completion of Level 2 Program Reviews, final Program Review Reports will be approved by the School Dean with final sign-off by the Vice President Academic, and reported to Program Council.   
  9. Information from these reports may be used for all areas of educational planning including additional program development, revision, and cancellation.
  10. Once the final report has been signed off by the Dean and the Vice President Academic the final report will go to Program Council.



[1] Examples of Relevant KPI Indicators for Level 1 reviews: Headcount, number of graduates, student satisfaction levels, planned and implemented budget, core competency and performance measures (JIBC Balanced Scorecard, 2013/14))

Last updated June 23, 2015